Minutes
Troop 10 Committee Meeting
Blue Hills Country Club
Members
Present
Doug Ball,
Chip Buckner, Chris D’Adamo, William Easley, Roger (Bling) Eaton, Terry Ellis,
Ted Fuehr, Chuck Gibson, Bill Haner, Denise Holt, Rusty Howell, Rick Korvick,
Clarence Krantz, Chuck Luchen, John McCabe, Jeff Muchow, Alan Myers, Kevin
O’Farrell, Mark Perkins, Ken Roberson, Dan Schorgl, Joe Vogliardo, Scott
Weaver, Rob Wheeler, Donna Wilson, Jim Wasko
Terry Ellis called the meeting to order at
Terry Ellis Meeting
Chair
Called the meeting to order
William Easley Scoutmaster
Update
On Oct. 10th
Stu Sharp – backpacking – mostly for Philmont, but all enjoyed. PLC on 17th, went over campout and things the
boys really want to do. The boys are
anxious to do things where they don’t just sit around at meetings. Suggestions, but logistics are
difficult. Gym isn’t available for any
upcoming meetings. 24th did
Advancement:
Scout thru Life Brent
Reynolds
Not Present, no update
Eagle Candidates Clarence
Krantz
December roundtable may have a couple. Andrew Vogliardo and Kevin Ornduff.
Eagle Court Status Joe
Vogliardo
13 boys will
make Eagle. Last time had 32 people on
stage, this time have 74 chairs on the stage!
Everything is being turned in, looks like everything is done. Will be at BV North 122 and Lamar. Will have lots of leaders whose sons are making
it. Need volunteers to set up at
Treasurer Report Kevin
O’Farrell
Statements out with e-mail, will continue to do that. Kevin received favorable feedback on this process. We received 8 payments with Paypal. Expects that continue to increase. Balance a little over $10k. Kevin just billed last two campouts, so should see balance going up shortly. Kevin will be sending out treasurer reports via e-mail.
Fundraising (Greenery
& Credit Card Proposal Readout) – Alan Myers
2005 is another successful greenery sales year. Greenery will be delivered first week after Thanksgiving - $8440. About the same as last year. Profits on sales will be $2261 plus collected over $1000 in buyouts. Some buyouts still outstanding. Total should get around $5000 profit. Will do final report later. With permission of board, sell leftover greenery at cost since we have to order in full cases. Alan will send e-mail to parents at cost. Delivered 1st week after Thanksgiving at Stu Sharps’ barn. Need volunteers to help distribute greenery. Don’t have dates just yet. Several volunteers, John Ahart, Mike Coffee, David Contag, Bill Haner.
Credit Card
idea for troop – ex. Discover Card and get rebate
Probably won’t pan out because they don’t
offer business cards, must be in an individuals name and we don’t want one
person liable. Sam’s card costs money,
so not much value in pursuing this idea.
One additional suggestion – emergency flashlights. Committee agrees not to pursue this at this
time.
Outdoor Activities
Haunted House Terry
Ellis
Jeff is out of town, took care of haunted
house. 27 people went, 12 from other
areas. Boys had a great time and
suggested we continue the event in the future.
Feast Campout John
McCabe/Bill Haner
We are ready for feast campout at
December Campout John
McCabe/Bill Haner
Little more problematic – challenges with
Knob Knoster, Whiteman and SAC at
Bartle 2006 William
Easley
Everyone should know we have session 2, June
19-28th. Seneca in Lone Star. David Allen doesn’t want us to do day
zero. That would be father’s day. Not completely sure if this will hold. 70 boys so far. Ahead of last year. 43 adults.
Shaping up to be big group.
Philmont 2006 Bryce
Wells/Terry Ellis
Had shakedown – about 30 people hiking. Carried weight on the trail, talked about
what they should carry. Talked about
minimizing what to take. Did 5 or 7
miles. Things went well. Chip Buckner did a good job of talking about
what to carry. Will be working with
Bryce and Greg Williams on Dec. campout.
Have one every month except January.
More than what Philmont suggests so our boys should be in good
shape. Bryce has troop medical
records. Submitted application for 96. Right now have 87 firm with 32 adults (9 from
other troops) 31 scouts, 26 from other troops.
Right now still have 6 Scout slots open.
No adult slots open. Terry is
keeping track of those who want to go, but aren’t on list right now. Philmont and HH applications for 2007 have
arrived. We have a couple of choices.
Can apply for Philmont or HH. Cannot
make duplicate requests. If apply to
Philmont and don’t get one, we may be able to get a HH experience. We are guaranteed one Philmont crew in 2007
because we sent a crew to Northern Tier in 2005. Steve Ornduff recommended and the committee
agreed to pursue Philmont first with our backup being HH. Terry Ellis relayed the message back to Bryce
to go for Philmont. Bryce will submit
for six crews, given we have one crew guaranteed.
Equipment Chuck
Gibson
Equipment Purchase
Honor Programs
Mic-O-Say Greg
Spies/Blake Williams
We have some boys going to Philmont and
impact to Mic-O-Say and credit for camp.
Is there a problem leaving early as long as it is after day 8 or 9? William is flexible, we just want to make
sure we don’t lose boys because of Philmont.
Greg Spies: Official BSA says
they have to be there through breakfast day 10.
Cannot get paint elevation without going to closing ceremony. Right now only have 4 or 5 who are signed up
for Bartle and Philmont. If the
committee allows this, it is not a precedent setter, just because of the
overlap. Debate about leaving Tuesday
night after camp closing ceremony. Other
recommendation is after Brave ceremony the day before that. Roger E.: Motion to say this is the
suggestion – allow Philmont attendees, only, to leave after closing ceremony on
the 27th for the 2006 session, and that this will be considered a full session
for Mic-O-Say. Chris D’Adamo seconds. The committee passed the motion. Greg – important that everyone attend the
Mic-O-Say meeting in June, particularly regarding earlier discussions
(confidential). Do not have to be in
Mic-O-Say to vote on boys. Do for adult
votes.
On this upcoming overnight Greg plans on
taking Mic-O-Say boys away from campfire.
We do have Webelos coming that we’ll need help with. Probably 25 total, boys and parents. Will be arriving
O/A Rob
Wheeler
For all hunters, we still need feathers. Need them before scout camp. Need in Dec./Jan. for both OA and Mic-O-Say
costumes. Rob is looking for volunteers
to be on ceremony teams. Already has one
Blue and Gold for crossover. Boys who
participated had a tremendous experience.
Boys who want to participate have to try out. We are one of the few troops in the country
who do this, and even the district wants us to demonstrate. Tracy Thomas has already booked this team at
Ironwoods.
Training Update Blake
Williams
Blake is pheasant hunting, should call him
for feathers and feast input. Upcoming
training is new leader essentials this Saturday while we are at Feast Campout.
Rolling Hills Presby. 95th an Nall.
Merit Badge Forum Keith
Shuttleworth – Jan 21st and Feb. 18th.
Need roster by Jan. 5th, so need to start
making announcements. Some new
badges. On HOAC website. Looking for merit badge counselors. If you aren’t licensed, you need to go to
roundtable to get licensed. Awards for
district nominations is Dec. 1st. On
Website also. Send nominations to Terry
Ellis or Jeff Muchow so we can coordinate.
Terry or Jeff need to know.
District dinner is Jan. 28th, at 91st and Nall.
New Business/Open Discussion
Bartle
Departure Time for Philmont Scouts – see above discussion.
Ultimate
Troop Size Discussion – All
Most important issue is that the committee
agree and understand why we make the decision that we make and move forward
together. Troop size – this troop has
always been a troop that has ran 120-150 boys.
Typically get 30-70 new boys in a year.
This year we didn’t keep but around 50 total new boys. Jim Wasko and Mike Coffee on why we have a
larger troop. Today’s troop is 165
registered boys. Many are older boys who
won’t be on troop records as of January.
Consistently around 100. This
year at Bartle was 114. Last year was
115, two years ago, 105. From 1995 we
have had at least 100 scouts go to Bartle.
Had 42 first years this year, last year had 38. Normally 80% of first year boys. 1995-1996 had about 150-160 in troop. Average meeting attendance is 80-90
scouts. Less perhaps than 10 years
ago. Losing older boy participation, but
that’s consistent. Troop and its size is
a function of its programs, and the adults that participate. We need to be proud of what the program
accomplishes. Key is to see the boys
reach Eagle. Jim has seen over 200 since
1992. Troop has 238 total in
history. National Eagle average is
2-3%. We as a troop were at 11%. Second in district. In HOAC, the numbers are higher than national
averages. Jim heard back in 1996 that we
were too big. 2-3 years later they were
concerned about losing too many and needing potential leaders. Keep in mind, kids make choice. Chuck Gibson – at training session a while
back – point on scoutmaster conferences and board of reviews – their perception
– once it is signed off on, we don’t have to test it. This committee disagrees and has stated that
we expect testing to occur. Higher
standards than expectations. Hear that
Troop 10 is Eagle mill, but we always hold our boys to higher standard and make
sure they have earned it. Our standards
are also higher in honor programs in Chuck’s opinion. As long as we keep standards high, we should
be ok with larger numbers. Greg Spies –
BSA would like to have more troops since they are judged by both troop numbers
and scout numbers, so fewer troops isn’t necessarily a good thing for the BSA
metrics. Problems are finding strong
adult leadership positions and spread work out among different people. Many assistants make the lead jobs
easier. Overall discussion is about
making sure we understand that the district would like us to be a bit
smaller. The district has left us alone
because we have maintained our high standards.
If we were struggling, the district would be breaking us up. Mike Coffee – keep in mind we are supporting
Boy Scouts, not just Troop 10. We can
make that a clear statement with our Webelos visitors. The Webelos numbers are also way down this
year, so some concern about fewer boys to go around. Numbers aren’t a big deal as long as we have
appropriate adult help. Bob Lehleitner –
we need to continue to promote with Webelos.
If we make a mistake, we could have a bottom fall out in one year. We need to think about why we as families
chose Troop 10. William’s question –
why do we lose older boys. Rusty – the reason
the troop is successful is because we have so many participating adults. Looking at long term perspective – we aren’t
trying to be Wal-Mart of scouts. Point
of discussion is that this committee thinks we are doing the right thing in
continuing our recruiting and that we work toward not losing boys. Assistant Scoutmaster roles is
important. No one is saying we need to
change anything. Reinforced direction
we’ve been going. Webelos night coming
up. Bob Key is doing slide show! If Bob needs copy of old presentation, see
Terry Ellis.
Old Goat
Patrol Grub Discussion – All
Talk about when we go big or small as far as
how much cooking the old goats need.
Certain campouts we go bigger than others. Camporee, last 2 campouts before summer. (Tapout and canoe.) To make impression on parents and boys. Should we work on the size of the grub
process as well. Any discussion? Big attraction is to recruit the adults as
much as the boys. New parents know about
the history of Troop 10s meal efforts and the meals are one attraction. Grub role is still a lot of work any way you
look at it. If we are really trying to
get adults engaged, we need a consistent group of people to help with
Grub. Also some concern about magnitude
of leftovers and lessons learned. Denise
and Rick want to know if we are ok with what we’ve seen the past year. Rusty – there will always be food leftover,
but you have to be sure you have enough.
The biggest problem is accurate counts.
Camporee is probably the biggest challenge due to all the Webelos Terry – from his perspective the Old Goat
cooking was a big recruitment tool since it is an easy way for adults to get
involved. It is easy thing for most
adults to step into without much preparation or training. Chuck – most people don’t know how much work
goes into the grub roles. We need to
appreciate the impact to people’s time and resource requirements. At Camporee there were 12 people just working
the kitchen. Rusty – we need to make
sure that we recognize and appreciate the efforts going on. Mike Coffee- excess food – Keep menu a little
simpler and we won’t have so much left over.
Caution is to be sure we are spending the troop’s money. Need to hold back on buying additional stuff
that were bought later and never used.
The Grub Committee can put together menu and this committee should be
supportive of that approach. Others
should not be out buying additional items based on the decisions of the grub
committee. This may be the biggest job
in the troop. The grub committee is
owner of the menu. Consensus is that we
do still really like the meals we are getting from the current
grubmasters! Loudly agreed to. Rick – as leaders and adults, we all ought to
be ready to step in and help out. Terry
– the positions can build their assistant team as large as they want it, as
long as the committee chair agrees so we don’t overlap in recruiting. For a final comment from William, if we do
have leftovers from Old Goat, we need to not offer it to the boys. The idea is that the boys are responsible
for their own results.
Bartle
Account $ Usage – All
Herb sent note to Terry. $6000 in account. Even with aggressive approach it is hard to
collect dollars on deposits due in October.
Takes about $4000 to have a buffer.
Terry’s approach is to leave it as is, but we know we have a couple of
thousand out there to pull if we need to.
Roundtable Roger
Eaton
Blackwater Hattie lived back in the
swamp. William Easley – put on future
agenda – talk about possibility that Troop 10 can have a permanent home
somewhere to store stuff, have more room to do activities from a facility
perspective. Access to BBall, Volleyball, etc.
Terry’s comment – this might be something Ken might talk to Rotary as a
request from the troop to consider. We
have to carry everything in and out every week.
This is a long term consideration, but something to keep in mind. Spies – the size we need for this kind of
facility – with a closet that was lockable, etc. basketball or volley ball
nets, Still low on Friends of Scouting
– have a long ways to go. Denise Holt –
Wild Women of KC fund raiser. Chuck
Gibson – email – asked for idea on donation back to troop. Any ideas?
Wanted something more visible than pots and pans. One suggestion from the Eagles was to put
together a scholarship fund. Let one
person be in charge of the fund so it would be anonymous. $250 as seed money. Terry suggested working back through
Treasurer and Scoutmaster and Committee chair to manage the disbursement. Jim Wasko – comment on permanent location –
has been discussed in the past. This is
the fifth school we’ve been in since he’s been in the troop. He’d like us to think about how we could get
to a permanent location. But we need to
be careful not to link up with a church because of the impact to the culture of
the troop, which is non-denominational.
Jim thinks this is a good idea.
Ironwood would be a great location.
Joe V. – need to RSVP by today!
Chuck Luchen– Max Brown at Blue Valley North – be sure to thank
him. He’s been very helpful. Terry Ellis – congratulations to Roger Eaton
on BSA training award. Next committee
meeting in Dec. is on 11th. Dec. 3rd
weekend for campout. Dec. 12th standard
court of honor. Won’t be 30 year
celebration since no one stepped up.
Next time, Jeff Muchow will be committee chair. Standing Ovation for Terry Ellis in his
committee chairing role!!!!!!!!
December Committee Meeting Change –
Terry Ellis adjourned the
meeting at
Respectfully submitted
Robert J. Key
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